You must go through the online quote form on Air Canada’s website or request a group travel quote by contacting an agent to book Air Canada group travel.
When you plan a big trip for your team, family, or friends to attend a wedding, corporate event, or a get-together party, booking individual flights for everyone can be a hotchpotch. If you don’t want to feel like herding cats while organizing flights for ten or more people at the same time, Air Canada group travel is your master key. Air Canada group bookings make this hassling task quite straightforward by offering a specialized service of reserving seats together, locking in rates, and managing everyone’s flight under a single reservation.
This guide cuts straight to the benefits, rates, and methods of the Air Canada group reservations.
Does Air Canada Do Group Bookings?
Yes, Air Canada offers group bookings for ten or more passengers traveling together on the same flight, be it a sports team, corporate group, church, or community body. To handle group bookings, ticketing, and coordination, Air Canada even has a specialized travel agent team to which you can easily request a quote online or over the phone.
What Counts as a Group on Air Canada?
Air Canada defines a group based on the number of people traveling together in the same class, date, and route:
- Economy Class: 10 or more people.
- Premium Economy: 8 or more people.
- Business/Signature Class: 6 or more people.
What Are The Benefits Of Group Booking Flights?
If you still have not got a solid reason to choose Air Canada group bookings over buying 10 or more individual tickets, you must check these Air Canada group benefits to know the flexibility, convenience, and savings Air Canada’s group booking can offer; typical individual tickets never can.
1. Reduced Fares and Locked-In Pricing
The foremost benefit of Air Canada group bookings is that you receive the competitive fares that are often lower than the individual ticket price. Not only this, once you sign the contract, you can also lock in your Air Canada group rates up to 11 months in advance, so that you can easily collect passengers’ names and wait for their approvals to finalize your group without worrying about the increasing flight prices closer to the departure date.
2. Deferred Payment Option
Since not all members of the group agree at the same time, why do you pay for the whole group upfront? Yes, you read that right, you can secure a seat block for your entire group with a manageable fee at first and then pay in phases or make a final payment much closer to the departure date, giving your group members time to confirm their booking and pay their share.
3. Name Change Flexibility
As some people in the group often back out despite giving their nod to the trip, Air Canada also gives you the flexibility to change passengers’ names without incurring additional charges, unlike individual bookings, where you must give a name right away, and hold seats without giving the full confirmed list of passenger names until you have time for final payment.
4. Complimentary Seat Coordination
When you travel in a group, you usually want to stay connected with your friends, family, or colleagues to enjoy their company on the flight, which Air Canada understands very well. Therefore, it assigns an entire block of seats to group travelers so you don’t scramble on the day of travel in the hope of sitting together.
5. Complimentary Tickets
Although Air Canada does not guarantee complimentary tickets, you can qualify for it if you are organizing a very large group, like one free ticket for every 20 to 25 passengers.
6. Checked Baggage Allowance
When you travel individually in the economy class of Air Canada, you need to pay for a checked bag. At the same time, when you are a group traveler, you get a free checked bag. Air Canada usually offers one free checked bag per passenger in group bookings, saving your group extra fees at the airport.
7. Easier Check-In
Handling a large group at the airport can be very problematic, especially when it comes to check-in. But the streamlined Air Canada group check in makes it very convenient for you to organize the trip very comfortably. If your Air Canada group is too large to check in all at once, the system requires you to break down the process into smaller batches of no more than nine passengers at a time. If you are organizing the booking for your group, make sure you have the booking reference, individual names, and the 13-digit ticket number ready for all travelers during check-in.
What Are The Rules For Air Canada Group Booking?
Definitely, you get lots of flexibility with Air Canada group bookings, but knowing the group booking rules is also as crucial as its benefits.
- To be considered as a group on Air Canada, your group must have a minimum of 10 passengers in Economy class, 8 passengers in Premium Economy class, or 6 passengers in Business Class (Signature Class).
- For Air Canada group travel, everyone has to be on the same final flight, heading to the same destination.
- You can not make Air Canada group reservations more than 11 months in advance.
- In Air Canada group booking, you can also downsize the group up to 20 percent without incurring additional charges, but make sure the passenger count does not fall below the initial minimum to keep receiving group benefits.
- You can swap out passengers’ names in Air Canada group flight booking, for free before ticketing and with fees after ticketing.
- You do not need to invalidate the entire group contact, as Air Canada also allows a few passengers of the group to deviate from the original schedule and fly back a few days later or depart a few days earlier.
- The fee you pay as the initial deposit for the Air Canada group contract is non-refundable. So you don’t get the deposit fee if you can cancel the group contact before the final payment.
How To Book Group Travel With Air Canada?
Unlike purchasing an individual flight ticket, Air Canada group booking is much different and sophisticated. However, you have multiple methods to book Air Canada group travel, through the website or a travel agent.
Via Website
To book Air Canada group reservations online, you can follow these steps:
- Open Air Canada’s official website and navigate to the Book Now option in the menu bar.
- Select the Group Travel option and request a quote.
- Fill the Request Quote form with your itinerary details and estimated passenger count.
- Submit the form and wait for a reply from the Air Canada group travel department.
- Study the contract sent by Air Canada with a guaranteed base fare, payment deadline, and policy details.
- Sign the contract and pay the deposit fees to reserve the seat block for your group.
- Finalize the due payment with the full list of passenger names 30 to 45 days before your travel date.
Via Travel Agent
If you prefer hands-on support instead of the online method, you can simply request a quote and book group travel by contacting Air Canada’s specialist group travel agents directly. Dial the Air Canada group bookings contact number 1‑866‑529‑2079 or talk with AwareTravels’ group travel experts at +1 (800) 419-9920 for assistance.
Aware Tip: If your group needs flights plus hotels, or transportation, Air Canada Vacations group discounts may be better. Their packages often offer additional perks like free rooms or credits, depending on group size.
Bottom Line
Organizing and booking group travel with Air Canada does not have to be a big task for you. With Air Canada Group booking, you can easily manage bookings for all passengers under a single reservation. Whether you are planning a school trip, business event, or family getaway, Air Canada group travel can save you time and money by giving you valuable benefits and flexibility at a lower price than individual ticket bookings.
You may also be interested in:
1. Alaska Airlines Group Travel Guide – Discounts & Booking Tips
2. How Does Delta Airlines Group Travel Work?
3. How to Book a Southwest Airlines Group Travel Flight?
4. Complete Details on United Airlines Group Booking & Benefits
FAQ’s
How do I contact Air Canada group travel?
You can contact the Air Canada group travel agent at this toll-free number: 1-866-529-2079, which is also used for Air Canada vacations group discount packages.
How many boarding zones for Air Canada?
Air Canada usually has boarding zones up to 6 that are classified based on various factors like cabin class, frequent flyer status, and fare type. The first two boarding zones of Air Canada are usually reserved for Business Class and Premium Rouge, while the remaining four boarding zones are for Economy class.
Does Air Canada offer group rates?
Yes, Air Canada offers group rates that are usually lower than individual ticket rates. To qualify for these rates, your group must meet the minimum passenger count, which varies by class, 10 for Economy, 8 for Premium Economy, and 6 for Business Class.
Is it cheaper to book a flight as a group?
It is not always cheaper to book a flight as a group, but it definitely gives you a lock-in price, flexible payment options, name change, and seat selection facilities. You can secure a competitive fare as a group if you book early when fares are low.
How many people do you need to get a group discount on flights?
Most airlines usually offer a group discount on flight booking when a group has at least 10 passengers flying on the same route, date, and class on a single reservation. So make sure your group also has a minimum of 10 passengers to get a group discount on flights.
